Looking for a system that truly meets your needs and solves your biggest challenges? At SOFT4Spaces, we’ve spent years working closely with property managers, understanding exactly what it takes to be both efficient and satisfied in your role.
Manage Every Step
Whether handling leases, tracking maintenance, or optimizing financials, we’ve designed a solution that improves workflows and makes your job easier and more rewarding.
Centralize Your Data
Built on Microsoft Dynamics, our solution simplifies data exchange and eliminates fragmented systems with just a few steps.
Support at Every Step
Our team is here to assist with setup, feedback, and custom solutions whenever you need guidance.
Core features
Explore various explicitly designed features to
facilitate your leasing process management.
Lease unit management
Create a multilevel unit structure and keep track of unit area changes. Add assets to buildings, upload pictures, floor maps, leave notes and save links related to a specific unit or property directly.
Tenant management
Store tenant data: company and contact information, personal data (as per GDPR requirements), bank accounts; separate existing and prospect tenants. Track due invoices, debts and payments.
Lease contract management
Save time creating lease contracts on your branded templates with all the contract data filled in automatically, set up various pricing rules; add multiple services or lease units to one contract, set reminders on contract expiration date. Attach all the related lease documents to the Lease Contract Card and send it over to the tenants directly from the system.
Maintenance management
Create a recurring maintenance schedule for assets: planned inspections, elevator checks, and other periodic activities.
Common area maintenance (CAM) calculation
Calculate common area maintenance fees and allocate those amounts to the tenants. Use different allocation methods depending on the type of costs: administration, taxes, maintenance, utilities etc. to create monthly CAM fees and distribute accordingly.
Lease unit management
Create a multilevel unit structure and keep track of unit area changes. Add assets to buildings, upload pictures, floor maps, leave notes and save links related to a specific unit or property directly.
Tenant management
Store tenant data: company and contact information, personal data (as per GDPR requirements), bank accounts; separate existing and prospect tenants. Track due invoices, debts and payments.
Lease contract management
Save time creating lease contracts on your branded templates with all the contract data filled in automatically, set up various pricing rules; add multiple services or lease units to one contract, set reminders on contract expiration date. Attach all the related lease documents to the Lease Contract Card and send it over to the tenants directly from the system.
Maintenance management
Create a recurring maintenance schedule for assets: planned inspections, elevator checks, and other periodic activities.
Common area maintenance (CAM) calculation
Calculate common area maintenance fees and allocate those amounts to the tenants. Use different allocation methods depending on the type of costs: administration, taxes, maintenance, utilities etc. to create monthly CAM fees and distribute accordingly.
Lease unit management
Create a multilevel unit structure and keep track of unit area changes. Add assets to buildings, upload pictures, floor maps, leave notes and save links related to a specific unit or property directly.
Tenant management
Store tenant data: company and contact information, personal data (as per GDPR requirements), bank accounts; separate existing and prospect tenants. Track due invoices, debts and payments.
Lease contract management
Save time creating lease contracts on your branded templates with all the contract data filled in automatically, set up various pricing rules; add multiple services or lease units to one contract, set reminders on contract expiration date. Attach all the related lease documents to the Lease Contract Card and send it over to the tenants directly from the system.
Maintenance management
Create a recurring maintenance schedule for assets: planned inspections, elevator checks, and other periodic activities.
Common area maintenance (CAM) calculation
Calculate common area maintenance fees and allocate those amounts to the tenants. Use different allocation methods depending on the type of costs: administration, taxes, maintenance, utilities etc. to create monthly CAM fees and distribute accordingly.
How does it work?
Discover the solution designed to manage any space - seamlessly.
Trusted by property managers for its intuitive interface and efficiency, our platform streamlines daily operations, saving time and reducing stress. C-level executives rely on our powerful analytics to make data-driven decisions that fuel growth and maximise ROI.
How does it work?
Discover the solution designed to manage any space - seamlessly.
Trusted by property managers for its intuitive interface and efficiency, our platform streamlines daily operations, saving time and reducing stress. C-level executives rely on our powerful analytics to make data-driven decisions that fuel growth and maximise ROI.
How does it work?
Discover the solution designed to manage any space - seamlessly.
Trusted by property managers for its intuitive interface and efficiency, our platform streamlines daily operations, saving time and reducing stress. C-level executives rely on our powerful analytics to make data-driven decisions that fuel growth and maximise ROI.
Tailored solutions
for your industry
Discover specialized leasing solutions designed
to meet the unique needs of your business.
Tailored solutions
for your industry
Discover specialized leasing solutions designed
to meet the unique needs of your business.
Tailored solutions
for your industry
Discover specialized leasing solutions designed to meet the unique needs of your business.
Pricing
Pricing
SOFT4Spaces pricing is designed to meet diverse business needs, offering flexibility for seamless scalability.
SOFT4Spaces pricing is designed to meet diverse business needs, offering flexibility for seamless scalability.
Essential
from 105 €
*Prices exclude BC license
Lease Units Management
+
Lease Contracts Management
+
Analytics
+
Maintenance
-
Meter readings management
-
Document Management
-
Tenant portal
-
Business Specific
from 160 €
*Prices exclude BC license
Lease Units Management
+
Lease Contracts Management
+
Analytics
+
Maintenance
+
Meter readings management
-
Document Management
-
Tenant portal
-
Enterprise
from 515 €
*Prices exclude BC license
Lease Units Management
+
Lease Contracts Management
+
Analytics
+
Maintenance
+
Meter readings management
+
Document Management
+
Tenant portal
+
Essential
from 105 €
*Prices exclude BC license
Lease Units Management
+
Lease Contracts Management
+
Analytics
+
Maintenance
-
Meter readings management
-
Document Management
-
Tenant portal
-
Business Specific
from 160 €
*Prices exclude BC license
Lease Units Management
+
Lease Contracts Management
+
Analytics
+
Maintenance
+
Meter readings management
-
Document Management
-
Tenant portal
-
Enterprise
from 515 €
*Prices exclude BC license
Lease Units Management
+
Lease Contracts Management
+
Analytics
+
Maintenance
+
Meter readings management
+
Document Management
+
Tenant portal
+
Essential
from 105 €
*Prices exclude BC license
Lease Units Management
+
Lease Contracts Management
+
Analytics
+
Maintenance
-
Meter readings management
-
Document Management
-
Tenant portal
-
Business Specific
from 160 €
*Prices exclude BC license
Lease Units Management
+
Lease Contracts Management
+
Analytics
+
Maintenance
+
Meter readings management
-
Document Management
-
Tenant portal
-
Enterprise
from 515 €
*Prices exclude BC license
Lease Units Management
+
Lease Contracts Management
+
Analytics
+
Maintenance
+
Meter readings management
+
Document Management
+
Tenant portal
+
Join our clients who already enjoy the benefits of SOFT4Spaces
Join our clients who already enjoy the benefits of SOFT4Spaces
Join our clients who already enjoy the benefits of SOFT4Spaces
Terese Dann
Senior Accounting Manager, Young's Holdings, USI
If the choice were given today, we would choose SOFT4Spaces again. SOFT4Spaces has allowed us to automate and integrate our billing process with our Business Central environment.
Terese Dann
Senior Accounting Manager, Young's Holdings, USI
If the choice were given today, we would choose SOFT4Spaces again. SOFT4Spaces has allowed us to automate and integrate our billing process with our Business Central environment.
Terese Dann
Senior Accounting Manager, Young's Holdings, USI
If the choice were given today, we would choose SOFT4Spaces again. SOFT4Spaces has allowed us to automate and integrate our billing process with our Business Central environment.
Inga Griškevičienė
Manager of personnel and document management projects, Homa Group
After choosing the SOFT4Spaces solution, we began to manage rental property and tenant data in a more rational way. If we had to choose the SOFT4Spaces team again as a solution provider, we would not hesitate to choose and recommend them to others.
Inga Griškevičienė
Manager of personnel and document management projects, Homa Group
After choosing the SOFT4Spaces solution, we began to manage rental property and tenant data in a more rational way. If we had to choose the SOFT4Spaces team again as a solution provider, we would not hesitate to choose and recommend them to others.
Inga Griškevičienė
Manager of personnel and document management projects, Homa Group
After choosing the SOFT4Spaces solution, we began to manage rental property and tenant data in a more rational way. If we had to choose the SOFT4Spaces team again as a solution provider, we would not hesitate to choose and recommend them to others.
Giedrius Zaronskis
IT manager, AKROPOLIS Group, Lithuania
Before we started using SOFT4Spaces, we kept everything in Excel spreadsheets. It was really time consuming. Now when we`re using SOFT4Spaces, processes like calculating management fees are a snap. Now I can`t imagine running our property management division without it.
Giedrius Zaronskis
IT manager, AKROPOLIS Group, Lithuania
Before we started using SOFT4Spaces, we kept everything in Excel spreadsheets. It was really time consuming. Now when we`re using SOFT4Spaces, processes like calculating management fees are a snap. Now I can`t imagine running our property management division without it.
Giedrius Zaronskis
IT manager, AKROPOLIS Group, Lithuania
Before we started using SOFT4Spaces, we kept everything in Excel spreadsheets. It was really time consuming. Now when we`re using SOFT4Spaces, processes like calculating management fees are a snap. Now I can`t imagine running our property management division without it.
Aurimas Čiagus
CEO and co-owner of NUMAI, Lithuania
SOFT4Spaces delivered fluent integration with the accounting system, flexibility for our specific individual needs, supported by a strong team of professionals who know their field and the real estate market. Now we can be more efficient with our analysis and focus our time on strategic decisions and serving our clients’ needs.
Aurimas Čiagus
CEO and co-owner of NUMAI, Lithuania
SOFT4Spaces delivered fluent integration with the accounting system, flexibility for our specific individual needs, supported by a strong team of professionals who know their field and the real estate market. Now we can be more efficient with our analysis and focus our time on strategic decisions and serving our clients’ needs.
Aurimas Čiagus
CEO and co-owner of NUMAI, Lithuania
SOFT4Spaces delivered fluent integration with the accounting system, flexibility for our specific individual needs, supported by a strong team of professionals who know their field and the real estate market. Now we can be more efficient with our analysis and focus our time on strategic decisions and serving our clients’ needs.
Anne Junolainen
Group Business Controller, Kapitel, Estonia
At Kapitel, we've been using SOFT4Spaces in our daily operations since 2015, currently for 8 buildings with a leasable area of 200 thousand square meters. Over the years, SOFT4Spaces functionality has grown significantly, with valuable new features and enhancements. In the beginning, the platform was quite basic, which gave us the flexibility to tailor it to our specific needs. Recently, however, the standard version has evolved rapidly, incorporating many of the custom features we once had to build ourselves. While this progress is great, it also means that we now have to manage version upgrades carefully to ensure that our custom elements fit well with the new standard features.
Anne Junolainen
Group Business Controller, Kapitel, Estonia
At Kapitel, we've been using SOFT4Spaces in our daily operations since 2015, currently for 8 buildings with a leasable area of 200 thousand square meters. Over the years, SOFT4Spaces functionality has grown significantly, with valuable new features and enhancements. In the beginning, the platform was quite basic, which gave us the flexibility to tailor it to our specific needs. Recently, however, the standard version has evolved rapidly, incorporating many of the custom features we once had to build ourselves. While this progress is great, it also means that we now have to manage version upgrades carefully to ensure that our custom elements fit well with the new standard features.
Sirli Söömer
Financier, Kapitel, Estonia
SOFT4Spaces makes it possible to systematize lease units, lease contracts, rent prices, etc. The process of creating monthly rent invoices is significantly quicker now and we feel more secure that everything is correct.
Sirli Söömer
Financier, Kapitel, Estonia
SOFT4Spaces makes it possible to systematize lease units, lease contracts, rent prices, etc. The process of creating monthly rent invoices is significantly quicker now and we feel more secure that everything is correct.
Peter Hammerl
Information technology manager, HOPA Ports, Canada
Given the choice again today, we at HOPA Ports would choose SOFT4Spaces again. It helps with daily business operations; it has simplified and streamlined our real estate monthly billing processes. We recommend SOFT4Spaces, its easy to set up, and it works for our real estate billing needs without complex and costly modifications.
Peter Hammerl
Information technology manager, HOPA Ports, Canada
Given the choice again today, we at HOPA Ports would choose SOFT4Spaces again. It helps with daily business operations; it has simplified and streamlined our real estate monthly billing processes. We recommend SOFT4Spaces, its easy to set up, and it works for our real estate billing needs without complex and costly modifications.
Your trusted partner in space management
Your trusted partner in
leasing management
With over 15 years of hands-on experience in property management, our team understands the complexities of the industry and knows how to deliver solutions that truly meet client needs. We see our platform not as a finished product, but as an evolving service - continuously improving to keep pace with the demands of modern property management operations. Ongoing support and a strong understanding of the business landscape are at the core of everything we do.
Your trusted partner in space management
With over 15 years of hands-on experience in property management, our team understands the complexities of the industry and knows how to deliver solutions that truly meet client needs. We see our platform not as a finished product, but as an evolving service - continuously improving to keep pace with the demands of modern property management operations. Ongoing support and a strong understanding of the business landscape are at the core of everything we do.