Maximize Visibility. Minimize the Hassle.

Managing billboards, digital displays, and communication towers means staying on top of fast-changing leases, locations, and performance metrics.

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Managing advertising and display spaces is complex - but it doesn’t have to feel that way.

Lease unit management

Create a multilevel unit structure and keep track of unit area changes. Add assets to buildings, upload pictures, floor maps, leave notes and save links related to a specific unit or property directly.

Tenant management

Store tenant data: company and contact information, personal data (as per GDPR requirements), bank accounts; separate existing and prospect tenants. Track due invoices, debts and payments.

Lease contract management

Save time creating lease contracts on your branded templates with all the contract data filled in automatically, set up various pricing rules; add multiple services or lease units to one contract, set reminders on contract expiration date. Attach all the related lease documents to the Lease Contract Card and send it over to the tenants directly from the system.

Common area maintenance (CAM) calculation

Calculate common area maintenance fees and allocate those amounts to the tenants. Use different allocation methods depending on the type of costs: administration, taxes, maintenance, utilities etc. to create monthly CAM fees and distribute accordingly.

Work orders management

Solve property maintenance issues efficiently: track customers’ requests and plan the works; create work orders, assign responsible employees, set up appointment times. Manage status of the orders, prepare a purchase invoice/order if needed, and create sales invoice directly from the work order.

Maintenance management

Create a recurring maintenance schedule for assets: planned inspections, elevator checks, and other periodic activities.

Tenant self-service portal

Grant tenants’ access to the web portal where they can check their contract details, input work orders and track their status, submit turnover/sales entries, download invoices and see payment history.

Billing and invoicing

Create invoices for entire properties, or just for a specific service/tenant/lease unit based on charges calculated. Send out invoices automatically in PDF by email directly from the system.

Property reporting and analytics

Enjoy easy access to prepared build-in and PowerBI real time financial and real estate related reporting and statistics. Analyze your data from different sources all in one place by territories, buildings, sites or units as well as detailed rent, lease status, sales and financial reports.

Financial management and accounting

Benefit from integrated financial accounting: create complete building, unit, lease, and tenant records to invoice your clients and manage overdue debts.

E-signature

Feature for the electronic signing of contracts and other related documents – send the documents that has to be e-signed from the system, without a direct communication with the tenant.

Meter readings

Setup meters, build their structure and track meter readings. Assign multiple lease units to one or several meters; set different allocations to distribute those amounts and use import/export for posting the consumption.

Property Lease Sales Management

Join our clients who already enjoy the benefits of SOFT4Spaces

As NUMAI real estate portfolio grew, we started to look for the best solution for managing and monitoring the company processes in real-time and improving our internal communication.

We are happy to share, that we have found a reliable partner SOFT4 and have implemented the SOFT4RealEstate management tool
Read full story
Aurimas Čiagus, CEO and co-owner of NUMAI
Our accounting for tenants was done in Microsoft Excel, which became very difficult to administer over time, especially considering changes in personnel. We chose Microsoft Dynamics 365 Business Central system with the SOFT4RealEstate solution because real estate management and accounting are in one place.
Read full story
Valdas Vosylius, IT head of Sirin Development
As NUMAI real estate portfolio grew, we started to look for the best solution for managing and monitoring the company processes in real-time and improving our internal communication.

We are happy to share, that we have found a reliable partner SOFT4 and have implemented the SOFT4RealEstate management tool
Read full story
Aurimas Čiagus, CEO and co-owner of NUMAI
Our accounting for tenants was done in Microsoft Excel, which became very difficult to administer over time, especially considering changes in personnel. We chose Microsoft Dynamics 365 Business Central system with the SOFT4RealEstate solution because real estate management and accounting are in one place.
Read full story
Valdas Vosylius, IT head of Sirin Development
As NUMAI real estate portfolio grew, we started to look for the best solution for managing and monitoring the company processes in real-time and improving our internal communication.

We are happy to share, that we have found a reliable partner SOFT4 and have implemented the SOFT4RealEstate management tool
Read full story
Aurimas Čiagus, CEO and co-owner of NUMAI
Our accounting for tenants was done in Microsoft Excel, which became very difficult to administer over time, especially considering changes in personnel. We chose Microsoft Dynamics 365 Business Central system with the SOFT4RealEstate solution because real estate management and accounting are in one place.
Read full story
Valdas Vosylius, IT head of Sirin Development
As NUMAI real estate portfolio grew, we started to look for the best solution for managing and monitoring the company processes in real-time and improving our internal communication.

We are happy to share, that we have found a reliable partner SOFT4 and have implemented the SOFT4RealEstate management tool
Read full story
Aurimas Čiagus, CEO and co-owner of NUMAI

Frequently Asked Questions

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